School onboarding guide

Your institution is the controller of its learners’ data and Valfiguer is the processor. Before loading learners, sign the data processing agreement (DPA). Valfiguer records it: ask for it on the page for institutions.

With your first admin account, open Settings and fill in the name, email language, time zone, contact, logo and brand color.

EduRails is only for people aged 18 or over: only sign up adults. Each person confirms they are an adult the first time they sign in, and without that confirmation they cannot use the platform.

Decide in Features whether you want gamification, community and the AI tutor. You can change it at any time.

Today people sign in with an email code, Google or GitHub. If you use Google Workspace or Microsoft Entra ID, the SSO screen prepares single sign-on for when it becomes available.

For a few people, email invitations. For a whole class, import a CSV with email, name, role and cohort. Teachers join with the teacher role.

1. Create the cohorts in Cohorts and assign teachers to them.
2. In Catalog, choose the Valfiguer catalog courses you will use.
3. If you will create your own courses, follow the course editor guide.

As controller, your organisation informs its learners about the use of EduRails. You can adapt this text:

Our school uses EduRails (edurails.com), an online learning platform by 3XA ECOM LLC, which processes our learners’ data on the school’s behalf. Only name, email, cohort and learning activity are used; there is no advertising or third-party analytics inside the platform. Data is stored on servers in the European Union. To exercise your rights or ask questions, write to [school contact].

The full information is in the privacy policy.